Tenant Fees

 

Tenant Fee Explanation & Charges


We're open and transparent with our tenant fees, which we always try to keep to a reasonable level. We fully reference each adult and guarantor applying for a tenancy. We do this so we can verify your income and assess your suitability for a tenancy. We will obtain employment references (to ensure you have sufficient income), previous landlord or letting agent references (to find out if you've paid your rent on time and if you looked after the property) and a credit check (to ensure you don't have any CCJs, IVAs or bankruptcies). 

 

This covers the cost of the comprehensive referencing we undertake, to part-fund the inventory we prepare for both landlords and tenants protection and to cover our admin time in pulling everything together. 

 

When you are applying to rent a property through John Miller, there are various fees and charges associated when renting a property, that you will need to pay at the start of the tenancy and also any fees that may become payable during your tenancy.  So therefore you should be aware of fees when considering making an offer on a property available through us.

 

An explanation of the fees that are detailed on each property will be provided.  These fees are payable in addition to the rent and dilapidations deposit payable on your tenancy.‚Äč All fees (where applicable) are inclusive of VAT. 

 

 

As part of our application process, fees are payable when a tenant has agreed a rental with us. These fees will usually covered for Credit Checks, Referencing, Tenancy Agreement administration and Inventory Checks. These will be paid in addition to any Rent and Deposit that is due under a Tenancy Agreement and payable before the tenancy starts.

Tenant Deposit 


A deposit equivalent to 4 weeks rent and 1 months rent in advance will be required to be paid at the start of the tenancy. This is subject to referencing, a landlord may require a higher deposit if the referencing criteria is not met, further details will be provided at that time.

You should be aware that the need for a Guarantor may not become apparent until your referencing, (including for any joint tenants) has been completed, therefore guarantor referencing fee(s) will only become payable should a guarantor be required.

Once we know your circumstance and how many tenants are applying for the property you are interested in, we can confirm the fees that could become payable.

This fee covers the cost of your credit checks and referencing and holds the property for 7 days. The application fee is non-refundable, even if a tenancy is refused on the grounds of references or if the tenant withdraws from taking the property.

 

If you are on low income, LHA or DSS then a guarantor may be required.

For more details, please contact our Head office branch

 

1st Payment required to hold the property off market whilst paperwork is getting processed.

 

Payment Schedule

 

            1,      Application fee.

                        Referencing fee for all adults over 18 years old.

                        Guarantor if required.

                        Right to rent.

               2,     When approved deposit as applicable.

                        Inventory.

               3,      When signing 1 months rent.

                        Utility deposit. 

 

 

 

OUR FEES ARE 

Application Fee

£49 (Inc. VAT*)

Non refundable payment. Prospective tenants applying to rent a property are required to pay an application fee, sometimes referred to as an administration charge to secure your chosen Rental Property and Remove it from the Market.

 

Applicant must provide us with their identification this may be; Passport, Driving licence and Proof of address. If you are in receipt of any benefits we will need verification of all documents and bank statements which clearly show your income.  

 

Application fee, is a non refundable payment and will be forfeited should the applicant withdraw their application or  fail the reference process.

 

Those applicants who elect not to pay the application payment with the referencing fees will be advised by the Lettings Administrator, that the property will remain available to the open market for viewings and may risk an alternative tenant being considered by the Landlord.


Referencing Charges:-

For First applicant the fee is

£119 (inc VAT)

 

If you require a Guarantor the charge is£119 (inc VAT)

 

These charges are payable by each person and guarantor or company named on the final tenancy agreement to cover the cost of referencing. The referencing is carried out by an independent referencing agency. The charge will not be refunded if negotiations are unsuccessful and references have been undertaken and the client pulls out.

Funds will only be refunded if applicants fail the references.



For every subsequent Applicant 

£39 (inc Vat)

 

These charges are payable by each person and guarantor or company named on the final tenancy agreement to cover the cost of referencing. The referencing is carried out by an independent referencing agency.

 

Applicant must provide us with their identification this may be; Passport, Driving licence and Proof of address. If you are in receipt of any benefits we will need verification of all documents and bank statements which clearly show your income.

 

The charge will not be refunded if negotiations are unsuccessful and references have been undertaken and the client pulls out.

 

Funds will only be refunded if applicants fail the references.

 

Company referencing 

£199 Inc. VAT

per company

 

  

 

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Utility Bills Deposit:-

£50 inc vat.

These charges are payable by each person and guarantor or company named on the final tenancy agreement to cover the cost of referencing. The referencing is carried out by an independent referencing agency.

 

The charge will not be refunded if negotiations are unsuccessful and references have been undertaken and the client pulls out.

 

Funds will only be refunded if applicants fail the references.

 

 

 

 

 

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All bills i.e. Gas, Electric, Council tax, water bills, must be transferred over to the names on the tenancy agreement. We shall need a Deposit of £50 on the day of signing, this money is refundable upon proof of name changes for all utility bills, but failing to do this you will lose your deposit you have 21 days from the date of tenancy.

 

 

OUR FEES ARE

 

Application

Fee

 

£49 (Inc VAT)

 

 

Non refundable payment. Prospective tenants applying to rent a property are required to pay an application fee, sometimes referred to as an administration charge to secure your chosen Rental Property and Remove it from the Market.

 

Applicant must provide us with their identification this may be; Passport, Driving licence and Proof of address. If you are in receipt of any benefits we will need verification of all documents and bank statements which clearly show your income.  

 

Application fee, is a non refundable payment and will be forfeited should the applicant withdraw their application or  fail the reference process.

 

Those applicants who elect not to pay the application payment with the referencing fees will be advised by the Lettings Administrator, that the property will remain available to the open market for viewings and may risk an alternative tenant being considered by the Landlord.

Referencing Fee

For First applicant

the fee is

£119 (Inc VAT)

 

 

These charges are payable by each person and guarantor or company named on the final tenancy agreement to cover the cost of referencing. The referencing is carried out by an independent referencing agency. The charge will not be refunded if negotiations are unsuccessful and references have been undertaken and the client pulls out.

Funds will only be refunded if applicants fail the references.

For every subsequent Applicant

£39 (Inc VAT)

 

These charges are payable by each person and guarantor or company named on the final tenancy agreement to cover the cost of referencing. The referencing is carried out by an independent referencing agency. The charge will not be refunded if negotiations are unsuccessful and references have been undertaken and the client pulls out.

Funds will only be refunded if applicants fail the references.

Referencing Fee

If you require a

Guarantor the

charge is

£119 (Inc VAT)

Subsequent

 £39 each (Inc VAT)

These charges are payable by each person and guarantor or company named on the final tenancy agreement to cover the cost of referencing. The referencing is carried out by an independent referencing agency. The charge will not be refunded if negotiations are unsuccessful and references have been undertaken and the client pulls out. 

Funds will only be refunded if applicants fail the references. This must be a Home owner, Fully employed and have an income of 3 times the rent. No unemployed or DSS are exceptable.

 

 

 

 

Company referencing

£199 ( Inc. VAT)

per company

 

These charges are payable by each person and guarantor or company named on the final tenancy agreement to cover the cost of referencing. The referencing is carried out by an independent referencing agency.

 

The charge will not be refunded if negotiations are unsuccessful and references have been undertaken and the client pulls out.

 

Funds will only be refunded if applicants fail the references.

Utility Bills Deposit

 

£50.00( Inc VAT)

All bills i.e. Gas, Electric, Council tax, water bills, must be transferred over to the names on the tenancy agreement. We shall need a Deposit of £50 on the day of signing, this money is refundable upon proof of name changes for all utility bills, but failing to do this you will lose your deposit you have 21 days from the date of tenancy.

Right to Rent

£14.00 (Inc VAT)

These charges are payable by each person renting a property for the checking of Right to rent in the UK. Please see the following acceptable document that are allowed.

Inventory

£50.00 to £200.00( Inc VAT)

(Depending on property)

These charges are to protect you against any problems when leaving a property, over the condition of the property you leave.

Renewal Fee

Renewal 6 Months

£39.00 (Inc VAT)

 

Renewal 12 Months

£59.00 (Inc VAT)

These are due at the end of your Tenancy agreement to renew your agreement to rent the property.

Pets Deposit

1 ½ Month rent (Inc VAT)

Properties that allow pets require a higher deposit. As at end of tenancy a deep clean may be required if tenant does not do one.

 

 

 

 

 

Right to Rent – Acceptable Documents

Permanent Right to Rent

Documents in List A permit the holder permanent right to rent in the UK. If you see these documents when taking in a tenant, there is no need for a repeat check.

 

List A Group 1 - Single Document

A passport (current or expired) showing that the holder is a British citizen, or a citizen of the UK and Colonies having the ‘right of abode’ in the UK.

A passport or national identity card (current or expired) showing that the holder is a national of the European Economic Area (EEA) or Switzerland.

A registration certificate or document (current or expired) certifying or indicating permanent residence issued by the Home Office, to a national of the European Economic Area or Switzerland.

A ‘permanent’ residence, ‘indefinite leave to remain’, ‘indefinite leave to enter’ or ‘no time limit’ card issued by the Home Office (current or expired), to a non-EEA national who is a family member of an EEA or Swiss national.

A biometric ‘residence permit’ card (current or expired) issued by the Home Office to the holder indicating that the person named has ‘indefinite’ leave in the UK, or has ‘no time limit’ on their stay in the UK.

A passport or other ‘travel document’ (current or expired) endorsed to show that the holder is either ‘exempt from immigration control’, has ‘indefinite’ leave in the UK, has the ‘right of abode’ in the UK, or has ‘no time limit’ on their stay in the UK.

An immigration status document (current or expired) containing a photograph issued by the Home Office to the holder with an endorsement indicating that the named person has ‘indefinite’ leave in the UK or has ‘no time limit’ on their stay in the UK.

A certificate of registration or naturalisation as a British citizen.

If an applicant has a permanent Right to Rent in the UK and cannot provide any of the above documents you may accept two documents from List A Group 2 produced in any combination.

 

Permanent Right to Rent

Documents in List A permit the holder permanent right to rent in the UK. If you see these documents when taking in a tenant, there is no need for a repeat check.

 

 

 

 

 

List A Group 2 - Document Combinations

Any two of the following documents when produced in any combination.

A full birth or adoption certificate issued in the UK, Channel Islands, the Isle of Man or Ireland, which includes the name(s) of at least one of the holder's parents or adoptive parents.

Evidence (identity card, document of confirmation issued by one of HM forces, confirmation letter issued by the Secretary of State) of the holder’s previous or current service in any of HM’s UK armed forces.

A letter from HM Prison Service, the Scottish Prison Service or the Northern Ireland Prison Service confirming the holder's name, date of birth and that they have been released from custody of that service in the 6 months prior to the check.

A letter issued within the 3 months prior to the check from an officer of the National Offender Management Service in England and Wales confirming that the holder is the subject of an order requiring supervision by that officer; from an officer of a local authority in Scotland confirming that the holder is the subject of a probation order requiring supervision by that officer; or, from an officer of the Probation Board for Northern Ireland confirming that the holder is the subject of an order requiring supervision by that officer.

A current full or provisional photocard UK driving licence.

Benefits paperwork issued by HMRC, a UK Local Authority or Job Centre Plus, on behalf of the Department for Work and Pensions or the Northern Ireland Department for Social Development, issued within the 3 months prior to the check.

A letter issued within the 3 months prior to the check signed by a representative of a public authority, voluntary organisation or charity which operates a scheme to assist individuals to secure accommodation in the private rented sector in order to prevent or resolve homelessness. This letter must confirm the holder’s name, and the address details of the prospective tenancy which they are assisting with obtaining for the holder.

A letter issued within the 3 months prior to the check by a UK government department or Local Authority and signed by a named official (giving their name and professional address), confirming the holder’s name and that they have previously been known to the department or local authority.

A letter issued within the 3 months prior to the check confirming the holder's name signed by the person who employs the holder (giving their name and business address) confirming the holder's status as employee and employee reference number or their National Insurance number.

A letter issued within the 3 months prior to the check from a British passport holder who works in (or is retired from) an acceptable profession as specified in the list of acceptable professional persons at Annex A. The letter should confirm the holder's name, and confirm that the acceptable professional person has known the holder for longer than three months. This letter should be signed by the acceptable professional person giving their name, address, passport number, profession and place of work (or former place of work if retired), how long they have known the holder and in what capacity.

A letter from a UK police force confirming that the holder is a victim of crime and has reported a passport or Home Office biometric immigration document stolen, stating the crime reference number, issued within the 3 months prior to the check.

A letter issued within the 3 months prior to the check from a UK further or higher education institution confirming the holder's acceptance on a current course of studies. This letter should include the name of the educational establishment, as well as the name and duration of the course.

Disclosure and Barring Service Certificate (criminal record check) issued within the 3 months prior to the check.

 

 

 

Time Limited Right to Rent

Documents in List B permit the holder to a time-limited right to rent in the UK.

If you see these documents when taking in a tenant, you must carry out a follow-up check either just before 12 months has passed since the initial check or just before the expiry of the person’s leave (whichever is longer).

 

List B – Single Document

All documents in List B must be valid (not expired) at the time of the right to rent check

A current passport or other ‘travel document’ endorsed to show that the holder is allowed to stay in the UK for a time-limited period.

A current biometric ‘residence permit’ card issued by the Home Office to the holder, which indicates that the named person is permitted to stay in the UK for a time limited period.

A current ‘residence card’ (including an accession residence card or a derivative residence card) issued by the Home Office to a non-EEA national who is either a ‘family member’ of an EEA or Swiss national or has a ‘derivative’ right of residence.

A current immigration status document issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK for a time-limited period.

 

 

 

 

 

 

 

 

 

 

 

 

For further information regarding the fees, please contact your local Branch at John Miller.

 

 

 

 

 

John Miller - Estate Agents - Letting Agents -

 

We cover the following areas:- West Bromwich, Stone Cross, Walsall, Bearwood, Bilston, Birmingham,

 

 Black Heath, Darlaston, Dudley, Great Barr,

 

Great Bridge, Halesowen, Handsworth, Oldbury, Sandwell, Smethwick, Solihull, Stourbridge, Sutton Coldfield, Tipton, Wednesbury, Wolverhampton


 


 

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